At the end of the day you might feel dissatisfaction and discontentment with what you've done. You might think that you could have done a lot better at work when you were just given more time. But you must hold your thought right there!
There’s an allotted time for everything within the day for a reason. You work for at least forty hours a week because your mind also needs a break away from it. Being productive in work and in every aspect of our life can prove to be a challenge. When you want to achieve increased productivity, you might want to consider these tips:
1. Proper Task Delegation. Seek for help because everybody needs it. Learning to do things on your own teaches us independence and a proper way of asking for help teaches us humility. These are important values that a person should learn. Some people don’t ask for help because they are too shy to do it or they seem not trust people. When you are new at your workplace or in a neighborhood, asking for help comes quite to be a challenge. Asking for help from colleagues will help you to come out from your shell. Step up and make some friends by approaching colleagues. When you've already asked for help and someone helps you out, never forget to give them full details about the task (i.e. documents, spreadsheets, resources, and deadline).
2. Avoid unnecessary meetings. Value time! The time you spend in meetings is as important as the time you spend in your desk. You need not to attend all meetings, know what meetings to refuse. Urgent one-on-one meetings are surely important but subcommittee get-together outside the office may not prove to be worth your time. To avoid having unnecessary meetings what you can do is schedule one or two days within the week for meetings and the rest should be spent for core functions.
3. To-do Lists. Tasks can be classified according to their complexities. The best strategy in tackling daily task will be to create a to-do list at the start of every day for you to remember all the things that you need to do. Doing the easy tasks first before the complex ones proves to be a step for you to be efficient with time. When doing your to-do list don’t forget to indicate deadlines. Constant reminder about deadlines allows you to be more mindful about the time you spend in every task. After doing a task on your to-do list nothing feels better than crossing it off.
4. Have a Break. Productivity is not measured by the hours you sit on your desk, it is about what you've accomplished with that time. Studies show that the more time you spend sitting the more it is likely for you to acquire heart disease. It is also proven that decrease in physical activities is one of the reasons for obesity. Taking a break from work will not affect your productivity but these threats to your health will. Do not compromise your health, have a break.
5. Decrease Distractions. The use of social media (i.e. Facebook, Twitter) while working might distract you from getting things done. You install this type of application on your phone to get you connected with relatives and friends but too much use of the social media even in the workplace takes away your concentration from the things that you need done at the end of the day. A minute spent checking on your friends status may extend into an hour. You might not even notice that you are already falling behind your work. Establishing your priorities at an early stage will help you out.
6. Do not spend too much time watching TV. Back-to-back episodes of your favorite TV show steals you time for productivity. Don’t allow the TV to eat up the time that should be spent on other activities. One episode of a TV show is enough and you can also substitute watching TV with other health friendly activities.
7. Realistic goals. Goals aren't just about what needs to be achieved. The time frame is also a crucial factor when setting them up. The absence of deadline is one of the main reasons why goals aren't achieved and sometimes even forgotten. Achieve your goals within the plausible time frame by having a realistic approach to it.
8. Timely handling of e-mails. Classify your e-mails according to urgency at glance. The subject of an email already is an indicator of its urgency. Allocate time before and after work for checking and replying to all of your e-mails. Spending a good 15 minutes before or after work may seem a justifiable time.
9. Reward for Motivation. Know what you want and set it as a reward when you achieve your goal or once the task is completed. Indulging yourself to the things you like to have or places you want to visit is a good way to increase motivation to do better in work.
10. Do frequent self-check. Ask yourself if the things you’re currently doing increases your productivity or not. Constant checking of your tasks will help you to get back on track.
11. Plan for the next day. Planning the night before will give you a not so rough morning. Your outfit for the next day should be planned the night before to avoid chaos in preparing for work. Deciding on what to wear takes time when you don’t know what to pick and this might also cause you from being late for work.
12. Early to bed, early to wake. A good night’s rest greatly affects your performance and energy level the next day. Be more productive by maintaining a proper rest.
Cynthia was born and raised in the Phoenix area. She first became interested in business due to her wide range of interests. Cynthia had realized how much her love for creativity and variety related to the innovative world of business and, more specifically, marketing. Besides doing social media and content marketing for Crawford and O’Brien , she continues to become an expert on groundbreaking digital marketing strategies in her spare time.