Delegation is an important but underutilized time management tool.
If you find that by the end of the day that you still haven't got through half of you to-do list, then delegation could be beneficial for you and your workforce.
Delegation benefits you because it allows you to free up the time for more important tasks. Delegation can benefit others because it can be a good training opportunity for colleagues.
While many managers praise the benefits of delegation, when it comes to their own workload the common response is "Yes BUT my cases is different"
Some of these "Yes But's" include: a fear losing control, think they will look bad or become dispensable, or feel they are the only ones who can do the jonb.
For this reason it is important to put your "Yes Buts" under the microscope.
1. I fear losing control.
There are many benefits to delegation, one such benefit is using your skills for more important work. When you recognize these benefits and acknowledge your fears, then it can be easier to delegate.
Another way to think of your roles as a manager is that you need to prioritize work across the resources available, and delegating in an effective way ensures that prioritized tasks match the skills and interests of your colleagues.
2. I will look bad and become dispensable if I give work to somebody else to do.
This fear is irrational. Delegating your work allows you to free up your time for more important tasks that match your skills and interests. Delegation, when done properly, also prioritizes the work across you co-workers in a way that matches their skills and interests with the work that has to be done.
Delegation can free up your time and also empower others in their work.
3. I can't trust others to do it right.
Do you have a lack of confidence in your colleagues and co-workers? Are you a perfectionist?
If your answer is the former then you can build confidence in the people around you by delegating routine and clearly defined tasks. This is an opportunity to test the waters and treat this as a training opportunity for you and your staff. If your employees do it right then you can start to entrust your colleagues with other clearly defined tasks. This can free up your time but also empower your colleagues and coworkers.
If you can't trust others to do it right because you have a perfectionist streak, then learn to let go, or communicate your standards clearly to others.
4. My staff will dislike me if they receive extra work from me.
Part of effective delegation is to know your staff and their current workloads. If your stafff are already overloaded then they will not appreciate extra work. However, if workloads are not extreme, entrusting your coworkers with extra responsibility, they right co-workers will be empowered by the extra trust.
5. I can do it quicker myself, and it takes too long to train somebody.
This argument is known as the 'false efficiency' argument. While it may take longer initially to spell out how to do the work, the coworker will become quicker the next time they do the job.
In addition, by training the people around you to do the task, you have created more time to do another job that is more important to you and your company.
By delegating effectively, you can use delegation as a training opportunity which can promote self-belief and confidence in your staff.
Here we have put some of your "Yes Buts" under the microscope. and it is clear that these "yes buts" are outweighed by the benefits of delegation.
Delegation is an effective time management toll that allows you and your organization to prioritize you work according to the skills and interests of your workforce. This means that you are using your resources effectively and empowering others to work effectively.