If you are a supervisor, there are parts of your job that you love. You may like the responsibility, or perhaps you enjoy bringing out the strengths in your employees. Unfortunately, there is likely one area of your job you dislike: employee paperwork.
With supervision of employees brings what feels like a mountain of administrative paperwork. From an employee write up to an employment letter of recommendation to employment offer letters, forms can feel overwhelming.
The employee write up pile can be especially daunting, as the employee write up brings with it many negative emotions. Not only do subordinates feel embarrassment or anger at the site of an employee write up, but many supervisors are uncomfortable discussing one. An employee write up can easily turn into a confrontation instead of the learning tool it was meant to be.
For an employee write up to be beneficial, not just for the individual, but for the company, it must be handled appropriately by the supervisor. The language of the employee write up must be extremely clear and come across as attempting to help the employee get back on track, not as an effort to sabotage a career.
On the complete opposite end of the spectrum is an employment letter of recommendation. If a subordinate is in good standing, an employment letter of recommendation is a good experience for everyone involved. An employment letter of recommendation is a perfect opportunity for positive affirmation.
An employment letter of recommendation can be for a transfer, or an employment letter of recommendation can help a former employee start a new job. When you seek to hire, employment offer letters make your intent official. Employment offer letters must be very clear and well-written.
Because employment offer letters are not frequently used in small business, as employment offer letters are only needed if a company expands or replaces a position, they are sometimes over-looked. Employment offer letters are important, however, as employment offer letters may impact the decision of your top recruits.
Even though paperwork may not be your favorite part of the job, these forms serve an essential function. From happy occasions like an employment letter of recommendation to the often- dreaded employee discipline papers, paperwork is inevitable.
Services do exist to help save time and increase positive outcomes of all the forms discussed here, and more. With these services, your paperwork tasks can be a very manageable part of the day.
I pride myself on employing only the best and rewarding people for their efforts. I put quality evaluation forms together over a period of months, not days. I offer forms to let you accurately and effectively evaluate your employees. The products I offer come from years of experience, not just theory of what “might” work when evaluating your staff or trying to cut expenses. Good product and respect of one’s privacy is what keeps customers coming back. Please see www.theofficepress.com to learn more.