The new workday consists of many virtual meetings. Whether you’re working from home or social distancing, effective communication is essential for business success. It may seem simple because all you have to do is click some buttons, turn on your camera and you’re in. But, conducting productive meetings takes planning and preparation.  

“By failing to prepare you are preparing to fail.” - Benjamin Franklin

To avoid pointless meetings, here are some guidelines you should follow to make the most out of everyone’s time. 

- Have A Solid Plan - Good planning and organization are key to running effective virtual meetings. Here is a shortlist of ways you could get started
- Test The Set-Up - The worst thing you could do is start a meeting and get connectivity issues or equipment malfunctions. Test out your virtual meeting about an hour before it starts. This way you avoid being blindsided by issues, and if any arise, you’ll be prepared on how to handle them. You can test it out with an internal team that is used to the platform you’re conducting the virtual meeting through. This will allow for multiple points of contact in case you’re unable to resolve the issue at the time.
- Create And Share An Agenda Before Meeting - Diving in deeper to what we touched on in the first tip, you want to make sure you have a detailed agenda that everyone can follow along to. This will help keep the conversations on track. It can also be used as a reference document after the meeting, noting any next steps that need to be executed. It can be as simple or complex as you want it. Just having one can increase the overall efficiency and productivity of the meeting.
- Ask For Feedback During Meeting
- Talking and teaching are great, but if attendees aren’t being interactive, it could prevent them from retaining information. Plan this as you’re making the agenda. You can set up a retention check at the end where everyone participates. Or you can even make time for each participant to give feedback, but keep it short and sweet. You want to hear others out and giving them the floor to do so will help engage them in any conversation.
- Agree And Reiterate The Next Steps - Write down all action points, deadlines agreed upon, and tasks for each attendee. It’s wise to set aside the last few minutes of the call for wrapping-up and discussing the next steps. At this point, you will also determine whether or not a follow-up meeting is necessary.

Virtual meetings aren’t going anywhere. Having these meetings isn’t the solution to everything but it can be vital for moving projects forward. Implement these seven tips into your next virtual meeting and you will see a significant increase in productivity

Read full blog:

See more related article:

Author's Bio: 

Join Sandra Yancey, Founder & CEO of eWomenNetwork, as she shares her successful strategies on “How to S.C.A.L.E. Your Business for greater Impact, Revenue and Prosperity.” Sandra will unveil the keys to having a successful, thriving, profitable business.