If you are reading this, you are likely looking for a solution to access your QuickBooks Desktop remotely. While this software offers optimum support for accounting and finance management, remote access is not available in any QuickBooks Desktop version. This is why, today, we will explore multiple options to access QuickBooks Desktop software from anywhere, anytime.

How to Use QuickBooks From Anywhere, Anytime

We live in an era where remote access is not just imperative; it is the need of the hour. We can’t survive in the professional world without the ability to access our most crucial accounting software remotely.

Think about it; how would you have managed in times of COVID-19 lockdown? Were you able to easily access data without remotely opening your QuickBooks software?

We all know how difficult it is to access secure, highly-confidential data of your clients remotely without a secure infrastructure. Hence, to address all your worries and mitigate issues related to secure remote access, we have discussed every possible option below. Dive in and start exploring.

1. QuickBooks Hosting

The best option for remotely accessing your QuickBooks Desktop version is to host it on the cloud of a 3rd party provider. This means that your data, architecture, licenses, and everything else relevant to QuickBooks move to the cloud. This gives you remote access to your data in a secure manner.

Here are some fantastic benefits of the QuickBooks hosting solution:


One of the valuable benefits is cost-effectiveness. You only need to pay for your usage. This pay-as-you-use model improves the cost-effectiveness of the cloud hosting structure.

Third-Party App Compatibility

QuickBooks hosting helps you integrate various third-party applications with your software. You can easily utilize multiple third-party applications with your QuickBooks software. For example, payroll software or CRM. Through this integration, it is possible to work collaboratively and improve the operational efficiency of the team.


This is an issue! Isn’t it?

We are always worried about security. With the pandemic hitting us and leading to a significant digital transformation, cyberattacks are on the rise. There’s no stopping the hacker who is consistently trying to get into your system.
What can you do?

Here’s how cloud hosting helps you:

The cloud provider has programs to monitor your data regularly. These programs help with malware protection, intrusion detection, antivirus, etc.
You don’t need to worry about the backups, as your data is regularly backed up in multiple cloud servers. This helps you regain access to data whenever anything goes wrong, such as accidental deleting of your data. This feature is exceptionally beneficial for disaster recovery.
The provider empowers your administrator to include access control. This means that the people who are authorized to see and access a particular type of data would be able to do so.
Lastly, when you or any other team member is remotely accessing data, you need to clear multi-factor authentication. This secures your QuickBooks from unwanted access.

Better Access

The cloud is built on redundancy. There are so many servers in different locations containing the same copy of your data. You can get access to this data on any server easily. Even when a server fails, you don’t fall at the risk of losing data. You get access to another server.


Another important feature of the cloud is scalability. You can easily plan for the future with cloud hosting. If you move to the cloud as a startup, you can reduce your cost of expanding in the long-term. This is because you only need to request for extra storage. You don’t need to purchase hardware, software, or hire additional resources. Call your provider and get the extra storage whenever you want.

It is interesting to note that you can also de-scale whenever you want. The process is similar. Evaluate your requirements and tell your provider to decrease your storage. It is that simple!

2. QuickBooks Online

Another popular option is to use the QuickBooks Online offered by Intuit. With the subscription of this software, you can start working on your QuickBooks software anytime you want. The user count depends on the subscription that you would purchase.

It is an excellent method. However, it is has a drawback too. With QuickBooks Online, you may not be able to get advanced features of QuickBooks Desktop versions that you get in QuickBooks Enterprise.

3. Other Tools

There are other tools that you can utilize to remotely access QuickBooks Desktop versions. For example, TeamViewer. It is a simple tool that helps you remotely access the computer. This is not specific to QuickBooks. You can access any computer data with TeamViewer.
You need an operator at your computer or desktop, on which QuickBooks Desktop is installed. This operator would be able to offer you access to your QuickBooks remotely.

However, in this method, you may only be able to resolve short-term remote accessibility requirements. You won’t have access to the QuickBooks Desktop version at 8 PM in the night. You are dependent on another colleague for this remote availability, which can restrict your ability to work efficiently.


If there’s a clear winner in the above discussion, then it is QuickBooks hosting. Of course, you can always move to QuickBooks Online, but the features of QuickBooks Desktop versions and QuickBooks Online are varied.

Therefore, you can utilize other options and QuickBooks Online only when you have minimal remote access or feature requirements. If you necessarily need both advanced features of QuickBooks Desktop along with remote access, then QuickBooks hosting can offer a cost-effective, time-effective, and hassle-free option.

Author's Bio: 

Bhavleen is a writer at Ace Cloud Hosting – a leading hosting provider for tax software, with several years of experience in the cloud industry. She loves to research on various technologies and has a firm grasp on topics like Accounting, ERP, VDI, and HIPAA.