Contrary to what many may believe, remote work started way before the emergence of the COVID-19 pandemic. The virus' prevalence only exacerbated the situation by making more people and companies embrace remote working. As the phenomenon was picking up, it became paramount for institutions to set up ways of measuring their employees' productivity.

Those firms that had initially embraced the system were only required to bolster their operations, while those embracing it for the first time had to set up processes from scratch. Since remote working has become a burning issue for most corporations, cogniwork feel the need to take you through some of the needed methods of tracking remote employees' productivity.

Internal Feedback Process Implementation

Since some remote workers will form teams, it's crucial to initiate a reliable feedback system where they can rate each other. The anonymous responses earmark the formulation of reward and punishment systems where necessary to keep everyone on their toes.

Ideally, the corporation, through the HR department, formulates a survey that allows everyone to give their candid opinion about their working environment and other team members. The survey must be anonymous to eliminate the fear of participation.

Communicate Clearly and Adequately

As nearly everyone is away from the office, the communication systems must also be up to date to deal with the rigors of engaging everyone who works remotely. Clarity is of utmost importance, just like the adequacy of the chosen communication avenue.

Since the presence of physical managers is lacking, the prompt relay of targets and timelines is crucial. Communication can happen via group chats, the company email system, and timely team-wide updates. Remember, trust is the currency that holds everything together under these circumstances.

Establish Key Performance Indicators

Employee performance management is about adopting objectives, key results, and key performance indicators to measure productivity. The customized KPIs and OKRs keep workers on track and in check to meet their set targets and delivery timelines.

The tailored metrics help the organization confirm that its workers are performing and doing so as required. Customization is tailored to each department and job description, eliminating employee micromanagement while it's at it.

Set Clear Targets and Completion Timelines

Like when people report to the office, remote working requires clearly set targets with defined completion and delivery timelines. Regular virtual team meetings or one-on-ones are mandatory to keep everyone on track and on time with their expected deliverables.

Before giving task completion timelines, it's prudent to involve the employees handling the tasks to gain insight into what it takes to complete such work. Clarity with baseline completion dates helps prioritize the most critical and urgent tasks for expediency.

Heavy Technology Investment for Milestone Tracking

With everyone working remotely, it's a must to invest in state-of-the-art tools for task tracking, training, and communication with each other. Avoid embracing too many tools, as that can lead to objections and eventual rejection since employees will naturally resist change.

As they're ideal for milestone tracking, the set milestones of every assigned task, be it small or big, should fit the adopted structure to reduce employee fatigue while enhancing the ease of reporting. The bottom line is to set mini-milestones to encourage timely task completion.

Establish a Robust Reporting Structure

Laziness can easily creep in when one is working remotely due to distractions. In such instances, reports can delay due to the non-completion of tasks. To curb the challenge, corporations can task remote employees to provide daily, weekly, or monthly work reports.

The reports should be kept short and straight to the point for easy understanding of the time taken to complete the tasks. It even becomes easy to detect emerging discrepancies for investigation and problem-solving to boost and sustain productivity.

Final Remarks

Remote working has become fashionable for most corporations unless their operations require the physical presence of their workers. If this is not the case, it's urgent to use technology to monitor employees who work remotely. The adopted systems must align with company-set rules and regulations to maximize productivity.

The few systems advanced herein should kick things off. However, before picking any, an institution must conduct its due diligence to install the most appropriate ones. Use two or more structures or processes in tandem to boost performance where need be.

Author's Bio: 

Regular virtual team meetings or one-on-ones are mandatory to keep everyone on track and on time with their expected deliverables.