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QuickBooks Desktop Pro Plus Review for 2022
This desktop version comes with robust job costing and inventory management features and fast-loading reports.
Billie Anne Grigg
Sep 23, 2021
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As Intuit makes the push into cloud-based accounting software, it still offers desktop versions of QuickBooks. However, it has started only selling QuickBooks Desktop Pro, a one-time purchase, as QuickBooks Desktop Pro Plus, a subscription-based product. Compared to QuickBooks Online, the Pro Plus product offers more customizable options, such as robust job costing and inventory management features. Here’s what to know.

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QuickBooks Desktop Pro Plus pricing
QuickBooks Online subscription costs currently range from $25 a month to $180 a month after a 3-month promotional period. This equates to $300 to $2,160 per year. By comparison, QuickBooks Desktop Pro Plus costs between $349.99 and $1,340 per year. From this perspective, QuickBooks Desktop Pro Plus generally seems like a better option from a price standpoint.

Another thing to consider is whether or not you’ll be connecting your business bank account and business credit card accounts to your QuickBooks file. For many banks, there’s a monthly upcharge for every bank account you connect to QuickBooks Desktop Pro Plus.

Which businesses should — and shouldn’t — use QuickBooks Desktop Pro Plus?
Price shouldn’t be the only consideration when choosing your accounting software. When choosing a bookkeeping solution, business owners also need to consider ease of use and access, functionality and availability of support — not just from Intuit, but also from their accountants and bookkeepers. Yes, QuickBooks Online can cost more in the long run at the highest tiers compared to purchasing QuickBooks Desktop Pro Plus, but what you gain in terms of ease of access, instant updates and available integrations with third-party apps can quickly offset that additional cost.

Most small businesses can use QuickBooks Online without compromising in any of these areas. There are some exceptions, though. Small businesses with the following requirements should consider QuickBooks Desktop Pro Plus over QuickBooks Online:

Unreliable or limited internet access: If your internet connection is unreliable or limited, using a cloud-based accounting software like QuickBooks Online will be frustrating. In this case, you’re better off using QuickBooks Desktop Pro Plus or another desktop software like Quicken.

Need for job costing: QuickBooks Online is getting closer to fully functional job costing, but it’s not quite at the level of QuickBooks Desktop Pro Plus. If you need job costing to run your business, consider sticking with QuickBooks Desktop Pro Plus, at least for a little while longer.

Inventory management: QuickBooks Online’s inventory management features are improving, but they’re not yet at the level of QuickBooks Desktop Pro Plus. If you need to manage your inventory inside of QuickBooks, your best bet will be to choose QuickBooks Pro Plus (or QuickBooks Enterprise) over QuickBooks Online.

A need for speed: Most users who are familiar with QuickBooks Desktop Pro Plus express frustration with the speed (or lack thereof) at which they can work in QuickBooks Online. And it’s true that larger company files seem to load slower in QuickBooks Online than they do in QuickBooks Desktop Pro Plus. This can, of course, be attributed to internet speed as well as the size of the company file. Regardless, if you’re easily frustrated by slow-loading reports, you might want to stick with QuickBooks Desktop Pro Plus.

Businesses with no remote access requirements: If your accountant is on staff, and if you don’t need to access your QuickBooks file remotely, you’ll likely be happiest with QuickBooks Desktop Pro Plus. Just make sure you store company file backups offsite or in the cloud to prevent permanent loss of data.

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Is QuickBooks Desktop Pro Plus right for your business?
Even though Intuit is focusing most of its development and marketing efforts on QuickBooks Online, there’s no solid indication that Intuit will be discontinuing QuickBooks Desktop Pro in the immediate future. QuickBooks Desktop Pro is still a strong option for small business owners who can’t — or don’t want to — use QuickBooks Online or Desktop Premier.

All told, if your business has job costing or inventory needs, QuickBooks Desktop Pro is the best option for you. You’ll appreciate its functionality, ease of use and the availability of support not only from Intuit, but from accountants, bookkeepers and a variety of online resources, as well.

A version of this article was first published on Fundera, a subsidiary of NerdWallet.

About the author: Billie Anne has been a bookkeeper since before the turn of the century. She is a QuickBooks Online ProAdvisor, LivePlan Expert Advisor, FreshBooks Certified Partner and a Mastery Level Certified Profit First Professional. Read more

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