What is HRIS?
HRIS, also known as a human resource information system or human resource management system (HRMS), is an exchange of human resources and information technology through HR software, which enables HR activities and processes to happen electronically.
Human Resource Information System Software contains the features needed for end-to-end Human Resources Management (HRM). It has a system for recruitment, performance management, learning & development, and more.
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What are the Benefits of an HRIS?
There are many benefits of HRIS software, and they may differ depending on the modules you choose, but here are some of the main benefits.
Get Organised
Collect data, track, update, and search in an organised manner. With HRIS, you don't have to search through filing cabinets or different versions of spreadsheets. Your data are correctly categorised.
Be Economic
Having HRIS means less operational tasks for HR, which means more time to work on strategies that improve business outcomes. The team can focus on techniques for retention, employee orientation, and human capital management.
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How Your HRIS Adds Value to Your Company?
Decrease Paperwork
Businesses spend upwards of $8 billion every single year to manage paper. HRIS decreases the HR department's contribution to the regularly increasing writing collection by enabling employees to create and store forms online.
Ensures Greater Compliance
It's not enough to sign and deposit the right paperwork. Those documents need to be completed on time, filed with the right business or departments, and be immediately accessible for government audits or other legal concerns.
Improve Oversight
Executives and business owners can save innumerable hours by relying on an HRIS for maintaining the application and interview procedure, setting and tracking training goals for new employees, and scheduling reviews.
Enhance Customer Service
Using HRIS to implement and manage a tricky onboarding and training process gives new hires all advantages to communicating with their potential.
Boost Productivity
New employees get hired to fill vacancies left by other staff. When an employee quits or gets fired, the remaining staff combines to fill the departing employee's shoes and their own till a new team member is hired and trained.
When seeking for an HR platform, these are the most crucial HRIS features to keep in mind:
Master data management
Organisational management, such as positions and departments
Employee and manager self-services
Absence and leave management
Benefits administration
Workflows
Performance appraisals
Recruiting and applicant tracking
Compensation management
Training tracking and organisational development
Reporting and basic analytics
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Difference between HRIS and HRMS?
Exact definitions for HRIS and HRMS vary, but many experts believe that an HRMS offers greater features by adding talent management and human capital management (HCM) options to human resource information systems (HRIS).
An HRIS or HRMS typically helps improve HR teams work efficiently, productively, and correctly by holding secure records and automating essential processes.
An HRMS or HRIS is a powerful source of insight that improves workforce planning by showing employee trends and behaviours and measuring satisfaction and productivity with an accessible depository of data.
Both HRIS and HRMS are widely used terms representing software platforms that help People and HR leaders in commercial and public organisations to take care of their workforce.
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Conclusion
Working with an HRIS has various advantages for the organisation, HR, and the employee. At this time, maintaining the necessary information in Excel becomes cumbersome and easy procedures like approving employee holidays can be standardised. We hope this article gave you a reliable overview of what an HRIS is, its main functionalities, and the benefit of implementing such a system.
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For many years, HR & Payroll software like greytHR have been in this industry to provide the right solution that you are looking for in your small business — located in 150+ cities, including Mumbai, Pune, Chennai, Hyderabad, and many more. GreytHR not only helps you to process accurate payroll every month, but it also comes with in-built statutory compliance, expense management, leave, and attendance management modules.
Overall your HR is processed quickly, effectively, and on time!
Greytip Software was founded with the aim of providing relevant and cost-effective software solutions in the HR domain to companies worldwide. Since 2009, we’ve done that with greytHR - India’s 1st ever fully integrated cloud-based HR & Payroll software. It’s powerful automation options and cost-effective nature make greytHR a preferred choice of 9000+ brands around the world, including industry leaders like Chai Point, Volvo, Teamlease, and Hexaware.
Whether your team has 5 or 50,000 members, we enable HR departments of all shapes and sizes to leverage IT for both effectiveness and efficiency. greytHR automates all people operations including employee information management, leave and attendance management, training, appraisals, compensation and much more - making it a people managers’ best friend.