How have your sales been doing? Are you satisfied with your client participation? How about the other way around? Do you know if they’re happy with your service? What are you doing to keep them nearby? Do you address their concerns on time? These are a few questions you can begin to ask yourself if you want to redirect your goals and of course make improvements. Where does great customer service begin? And how? Here are a few quick fix tips to help you redefine your customer service:

1. Frame attitudes. At Sidekiiks we believe in adopting a winning attitude to get our team motivated. By helping form the attitude of your team, you give them the right kind of confidence and encourage a positive perspective in customer care.

2. Pay attention. Nobody likes the customer service representative who doesn’t know how to listen and repeats questions you’ve already answered. Know what’s being said to address the immediate concern.

3. Manage customer expectations. What do they need to know about the solutions you’re working on for them? Will you be able to deliver results immediately? How long should they prepare themselves for the long wait? Manage your customer’s expectations by reassuring them (not giving false promises) about their concerns.

4. Transparency between teams. Good customer service comes from transparency within your teams. Marketing, sales and customer care should be able to complement each other in this process. Don’t leave anyone out in the dark.

5. Reference numbers. If a request is pending issue your customer with a reference number that will help them help you when they follow It up.

6. Customer representation. Customer care is all about listening to their concerns and then representing them within the company. Speak up on their behalf and address concerns that are immediate.

7. Proper Documentation. Again, all teams need to complement each other in order to succeed. Proper documentation will help you refer to cases and learn from them.

8. Be proactive. If a concern keeps on recurring, be responsible enough to present ideas to help solve them.

9. Create a solid team. Teamwork is essential in the business of customer relations. And you will need fun and creative ways to build your team and keep them motivated.

10. Address own problems first. You can’t serve people well if your systems are down or if you’re experiencing technical problems. Be sure to solve your own concerns first before attending to your customers.

Author's Bio: 

Matt Hallaran is the founder of Sidekiiks Incorporated. Sidekiiks is an offshore outsourcing company that specializes in providing a wide range of business solutions such as Call Center Services, Executive Virtual Assistant & Online Marketing Management for lead generation to entrepreneurs and SME’s.