Cloud hosting of accounting software can make big differences in the productivity of small to medium size businesses. Private servers are now proving to be more usable, scalable, and cost-effective for the organizations in managing their financial data and applications.

Opting for QuickBooks hosting on a cloud server is always a difficult decision for businesses. QB hosting has three popular options to select from; cloud public servers, dedicated cloud servers, and VPS (virtual private servers).

The best-fit choice asks you to consider the type of business you run and what your accounting demands are going to be in the future. Each of QB cloud hosting options has advantages and drawbacks based on how businesses see their accounting to shape up.

Why Choosing the Most Suitable Cloud Server is Crucial?

Choosing a cloud server that will meet all the QB accounting needs of a business is a key decision to be made very early. When different types of QuickBooks cloud hosting are available, it may turn out to be the right one.

1. Cloud public server hosting involves a server on which the data and apps of other businesses are hosted on with that of yours.

2. In VPS (Virtual Private Server) otherwise known as Virtual Dedicated Server, many businesses share the same cloud server but are assigned dedicated spaces on it.

3. The final one is dedicated physical servers; which a business gets through a 3rd-party hosting provider for its accounting use only and mostly used in physical form.

Opting for cloud public hosting plans would be perfect for a business if it is not required to deal with any confidential information, making it an ideal option for SMBs and startups who want to save on accounting expenses.

But CPAs won’t feel comfortable using cloud public servers as they have to handle lots of client data that are at risk of leakage. They should choose a virtual dedicated server for higher security, speed and performance.

While the ultimate decision to select a QB cloud hosting solution relies on the accounting needs and budget of a business, dedicated virtual servers give it more power and control.

Why Could Dedicated Virtual Server be a Good Choice for Businesses?

A virtual dedicated or private server (VPS) is the middle way between cloud public hosting and cloud private hosting systems. Users who have dedicated server space for their QB accounting — feels like running on a private cloud server, but actually, it uses shared hardware resources which are supporting many different business accounting systems simultaneously.

A cloud dedicated server hosting setup means that online hosting space and prices can be shared among many businesses, bringing them cost reduction.

With a virtual dedicated server hosting of QuickBooks, the flexibility of managing or releasing the hosting service is there. Apart from saving costs on unmanaged hosting services, the burden of maintenance can also be avoided by the user. This has greater significance for SMBs who normally choose for a managed cloud virtual dedicated hosting solution.

Let's explore the 5 best advantages of choosing and using cloud dedicated server for hosting QuickBooks software:

1. Higher Data Security and Privacy

QB hosting on a virtual dedicated server ensures multi-layered security, which lowers the risk of hacking, spamming, and viruses. From encryption and intrusion detection to DDOS protection, firewalls, extra security measures are in place to keep data safe and private at the time of communication, transfer, etc.

The QuickBooks account remains accessible to the subscribed business which prevents illegal access.

Since QB projects and files are stored on a dedicated space of the virtual server and remain inaccessible to businesses on other VPS systems, it adds to data privacy as well.

2. Optimal Performance and Speed

The business accounting performance and speed are at peak even during heavy workloads especially when QB is hosted on the virtual dedicated server. The QuickBooks application functions uninterruptedly with unshared resources including processor, RAM, storage, etc.

A high performing computing facility with dedicated servers leads to smooth and very fast applications and data accessibility all the time.

3. Scalable & Flexible Environment for Growth

Cloud dedicated server hosting of QB creates a scalable and flexible setting to fulfill business specific accounting requirements. Scaling as and when required becomes easy as the use of resources lies with the business without any fear of under or overutilization.

Dedicated virtual server hosting allows the implementation of a scalable plan according to changing accounting needs and attain business growth without performance issues.

4. Perfect Customization and Access Control

QB virtual dedicated server offers perfect control over the user’s role and his/her limits to access data by setting multiple level permissions as necessary. The subscribing business owner has exclusive rights to set up and manages the cloud setting the way he or she likes.

Moreover, it is possible to customize the QuickBooks application and integrate many 3-rd party tools and apps with greater convenience.

5. Savings on Hardware/Server Maintenance & Upgrade

Many SMBs have budget problems that can certainly get solved with virtual dedicated server hosting. The cost-effective hosting plans share their financial load.

Additionally, QB hosting on cloud dedicated servers saves them considerably on the physical installation of servers, hardware upgrades, and maintenance locally.

All these not only make significant IT savings but also eliminate the difficulties and hassles involved in establishing and running the IT infrastructure successfully.


Cloud dedicated server hosting is more meaningful for QuickBooks in terms of performance, productivity, cost savings, security, and mobility. Businesses can pay as they use the scheme to upgrade the hosting plan to a more advanced subscription. It ensures a little hassle and big rewards for businesses.

Author's Bio: 

Bhavleen is a writer at Ace Cloud Hosting – a leading hosting provider for tax software, with several years of experience in the cloud industry. She loves to research on various technologies and has a firm grasp on topics like Accounting, ERP, VDI, and HIPAA.