A government tender is an important opportunity for business owners. However, many individuals make the same avoidable mistakes which result in immediate rejection. When it comes to writing tender responses, there is no room for errors. To help you in the process of writing the best tender response, we have compiled the following list of the most common mistakes to avoid:

1. Not answering all of the questions
Your tender response should answer all of the potential questions which may arise. In order to provide the most complete tender response, it is important to do thorough background research on your client’s organisation to become familiar with their goals and to gain their perspective. When writing the tender response, try to think from the perspective of the client you are pitching to. Does your tender response answer all of their potential questions? If not, you need to be more comprehensive in your response. If you are having difficulty thinking from the perspective of your potential client, then hiring the services of a professional agency could be an effective method to write the optimal tender response.

2. Grammatical errors
Language and grammar mistakes are one of the most common causes of tenders rejection, since the inability of an organisation to prepare a well-written tender proposal implies their incompetence to handle the project. In order to increase your chances of success, the tender response needs to be written in a professional manner and contain no grammatical mistakes. To ensure that your tender is free of errors, has a logical flow and reads well, it is best to hire professional services in NSW for eTendering.

3. Late Submissions
Typically, late submissions are automatically rejected. Not only is a late submission rejected due to the strict rules and guidelines, it may also imply your lack of commitment to the project. Timely submission is crucial to avoid your tender getting lost in a pile of papers without even being opened.

4. Not providing enough information
In addition to anticipating the prospective client’s potential questions, a competitive tender response must provide enough details in terms of solutions to potential problems. The contents of an impressive tender should be so detailed that the client should not have the need to contact you for any further information.

5. Not following the given structure and format
Successful tender responses need to follow the format and structure provided by the client. This ensures logical flow of the tender’s content, and facilitates the evaluation process. Following the formatting guidelines is a crucial step in creating an effective tender, while failing to structure the tender according to the prescribed format can result in automatic rejection.

An effective tender answers the client’s potential questions, and is written in a professional manner and is error-free. Moreover, a successful tender should be submitted on time, provide enough detailed information and follows the specific format provided in the guidelines.

Author's Bio: 

Tim Entwisle is the Managing Director of Madrigal Communications , Tim has been running the organization successfully for over 12 years and has a diverse knowledge in public contracting and specialises in tender proposal writing.