In today’s dynamic business environment, it is a necessity, to say the least, to survive and thrive; any organization will have to keep evolving and adapting according to changing conditions. There are some ways in which we all need to catch up with our daily tasks and need to check how our subordinates are working on them. Or even colleagues too on which we are dependent so that we can get the work required to complete a task or part of a project.  

In the beginning of any venture, there are times when a company can use even a simple excel to make sure their accounts are in place. And then there are times, like a multinational or huge conglomerate which need huge ERPs and SAP systems to make sure their accounting systems are running to its full capacity. So, there can be many scenarios for even a startup or small business here. Let me offer you a brief overview of the problem and then offer you what’s in store for you in the form of a tool that can help you reach your goal.

Need for a Tool Concerning Task Management

There are times when companies look towards a solution so that they can be certain that everything will be fine, as far as their accounts and daily operations are concerned. In this scenario, they have to ask themselves, is the same free tool regarding task management they are using you have been using for the last five years meet their current and future requirements? 5 out of 10 times, the answer will be in the negative? That’s why there is a need to replace the current one with a task management tool that works. 

Here are 7 warning signs that ring the alarm bells in this concern telling you to get a new system in place before its too late. 

  1. Use of Multiple Tools

Use of multiple tools here is not feasible at all. To give you a better picture, imagine a scenario where your company is using separate software for time tracking, email, and internal communications all at the same time. There will be mayhem for sure as you can perform all the necessary tasks from a single dashboard with a few clicks? Using multiple tools increases the risk of duplication, time wastage, and missed opportunities. In short, it will lead to inefficiencies.

  1. Failing to Fulfill Your Current Needs

No software is perfect, but if it fails to meet your basic business requirements, it is better to start looking elsewhere. Scalability and flexibility are two of the most important features that a task management tool must have to stay relevant in today’s rapidly evolving business world. With businesses looking at the big picture, short-term goals are less important than long-term benefits. This means that if your business software cannot meet your future requirement, it is a waste of money to invest in it.


  1. A Software or Tool Difficult to Use

A task tool your business is currently using might have some great features, but if it is not easy to use, then you and your employees will find it a hard time to cope up with it. The steep learning curve here can make it harder to get the best of your current software or tool, and if you cannot do that, you will be operating at a lower efficiency than you want to be. The situation can get even worse if you have hired some new employees or have some veteran employees in your ranks. Look for alternatives that are easy to use so that your employees can master it quickly.

  1. No Cloud Support

With advancement in cloud computing, more and more software manufacturers using it to their advantage. If your software doesn’t offer cloud support, there is no need to use it and get a new one because a cloud-based tool can lead to faster communication, better collaboration, easier to implement, saves costs and provide you the convenience to access your tasks from anywhere. So, go for it, and you won’t rue this decision for sure. 

  1. No Impact on Productivity

There could be several reasons as for why companies use such software or tool being discussed to boost their productivity. But, what if, implementing the tool does not have an impact on your productivity? It kills the whole purpose, right. Go for a solution like Kanban productivity that can provide you with the features and productivity-enhancing tools to let you streamline and automate tasks to help you achieve more in less time and with fewer resources.

  1. Poor Control over Operations

With so much on the plates of project managers these days, you can easily lose track and control. With so many meetings and tasks underway at the same time, you can easily make a mess of it. To prevent this from happening, your task management system should help you in streamlining all the business operations and activities and run them effectively. With real-time tracking features, now you can set the pace for the remainder of the project and drive it to successful completion, even if you are falling behind the deadline.  

  1. Does Not Support Decision Making 

In the end, I would like to discuss with my readers the aspect of decision making. If tool/software does not offer you tracking features and insights, then you might not be able to make future improvements. More importantly, it will affect your decision-making process as well because you do not have any data to refer to when making decisions. On the other hand, an efficient task management software comes with built-in tracking features and allows you to get insights from the past and take better future decisions.

Final Word

I am sure that certain elements may require a good knowledge about them. As it is not a simple enough blog, that anyone can understand in the first go. So, I am open to any question or criticism here from my readers so that they can understand this piece of writing completely. 

You can also offer your valuable feedback for this blog by using the comments section below.

Author's Bio: 

Syed Muhammad Anwer is a digital marketing specialist and blogger currently working at TaskQue. His unique personality traits, passion and thirst for knowledge has turned him into an digital marketing expert.