In job hunting, there are 3 important letter that you should create: a cover letter, a thank you letter and a job acceptance letter. Apart from them, it is also important to craft a letter in case you refuse a job offer. Evidently, the purpose of this letter is to inform the employer that you decided not to accept the job that they had offered. Although you will inform them in person, it is still vital that you send a letter to decline the job in order to show them respect and courtesy. If you are uncertain on how to make a letter to decline a job offer be sure to give attention to these tips.

· Keep your letter broad. Whatever your reason for rejecting, it is wise to keep it to yourself. Do not specify why you do not want to work for the company. If you say specifically why the job is not for you, you may destroy your reputation and any future chance to work for the company. You may never know if their company has a connection with the company you decide to work for. It is better to be safe than sorry and hold your personal feelings to yourself.

· Keep your content positive. Negative experience relating to the company should not have a place in your letter. In addition, do not state the name of the employer or company you chose instead. You do not want to create conflict between the two employers. Instead, state that there may be better job offers that better fit your goals.

· Keep your letter brief and to the point. Make sure your letter is brief but communicates all the information that needs to be said. There is no point in writing long paragraphs only to inform an employer that you are not taking the job, three or four paragraphs with an introduction and conclusion will do the job.

· Say thank you. The letter that you will create to decline a job will also serve as a thank you letter. To show courtesy and respect, it is important to thank and appreciate the employer for offering you the job. If you will not say thank you it will look like you are ungrateful for the job they offered.

· Keep your letter professional. Write your letter the same way you would write a cover letter, formally and professionally. Make sure that your letter has no spelling, typing or grammatical error. Though you are declining the offer, you still do not want the employer to think that he or she made the wrong decision in offering the job in the first place.

In general, the letter to decline a job is broad,concise,to the point and professionally written. It should be free from spelling, typing and grammatical error. This letter also shows appreciation for the job offer so make sure that is conveyed in your letter. Writing a letter to refuse a job offer is an essential part in the job application process and should be done irrespective of what type of job you are applied for.

Author's Bio: 

Landon Long is the founder of You can download his FREE "Resume Rebel" Video Course to learn how to write a resume and stand out in a slow economy.