It was Neha’s first day at work. She reached office in time, met the HR contact person, signed some papers and was taken to her workstation. So far so good, but after that… She looked here and there in despair because she didn’t know how to log in to her system. She didn’t know the people sitting around her. Her supervisor was nowhere and she had no idea about what she was expected to do on her first day. Half a day is passed; she was sitting idly.
She then remembered to get some photocopies of her certificates and documents she was required to submit to the HR department. She asked a stranger for help with the printer, only to later discover that the stranger was the CFO. She felt highly embarrassed!
This is the story from the perspective of a new hire; a common scenario for new hires, if you do not invest in onboarding. Even if you own a small company, it is important that new hires are properly introduced to the company. Effective employee onboarding programs may be time consuming but they help in retaining employees.
According to a survey, 90% of the employees who leave the organization decide to leave the organization in the first six months of their employment. Hiring new employees is three time costlier than retaining old employees. Spending time and money on onboarding to retain employees is substantially less expensive compared to hiring new talent within a year again.
Effective onboarding suggests that the organization is committed and fully prepared to put new hires in their roles effectively. It also allows new hires to feel comfortable, valued, supported and welcomed in the organization, which leads to increased employee engagement, increased productivity and high performance results. When employees connect to the organization, they want to do good work and as a result, add value to the organization.
Few tips to make Onboarding Simple and Effective
Make employee orientation personal for each employee by making it more interactive rather than full of paper work. Consider assigning mentors to each new hire who can guide them with their roles and responsibilities and make them feel the culture of your organization.
Each company offers a range of benefits and perks to its employee. The eligibility of these perks in addition to the company’s rules, regulations and policies should be made available on the company’s intranet site. This allows easy accessibility of these important documents to new hires. Verbal communication is sometimes left unheard and also cannot be referred again, if required.
Internet is the most powerful tool that you can use to allow convenient onboarding in your company. You can use a web based onboarding application to standardize, streamline and track each step of the onboarding process in your organization. The web based onboarding applications allow paperless onboarding, save time, ensure error free processes and also reduce administrative overhead.
Try EmpXtrack Onboarding module to enhance the onboarding experience of new hires with e-form submissions that are automatically routed to HR for joining and orientation purposes.

Author's Bio: 

Minakshi Mathur works for EmpXtrack as a consultant.He writes blogs on performance management,employee motivation and other HR related issues.