A few decades ago, letters were the only mean used for communication purpose. It was indeed the best way to get in touch with your loved ones. Do you remember the days when you were studying at a far-off school and you used to write a letter with Parker Pen, Shaffer, and Lamy Pens to your parents every weekend? It was such a golden era of my life. Writing and letter and waiting for your friends, siblings, and parents to reply back was the feeling that I usually miss these days in this world of technology.

The invention of computers, mobile phones, and the internet has made communication very fast. You can talk to anyone, anywhere in the world within no time. The technology has reduced the distance but it has also affected our relationships to an extent. The fast commination on mobile phones, social media channels has taken away the actual happiness of meeting someone.

Technology may have obsolete the concept of writing to your loved ones but the emails and formal letters are being used widely all over the world for business and educational purpose. Usually, people don’t know about how to convey a message without being ambiguous while writing a formal letter. Here are some tips that help you to write a better, precise, and an explicit letter:

1. Write Briefly

It is suggested to stick to the subject of your email or letter. Avoiding unnecessary details makes you write clear and doesn’t lead to any confusion. Choose the words that strictly meet your requirements and make sure to deliver the complete message to whom you are concerned.

2. Use the Correct Tone

Using an informal language is not a smart choice for writing a formal letter. It doesn’t sound professional to use slangs and casual sentences in the email or a letter. You should be respectful and polite in order to sound good.

3. Use a Standard Format

There are a number of formats available for letter writing. You can any of them but you have to make sure that the format you are using shouldn’t be outdated. It is said that the first impression is the last one so, choose a good quality paper and use any of the standard formats.

4. Proofread It

Proofread is the most important part of writing a formal letter. It seems easy to find a few minutes for proofreading rather than missing details and causing confusion. It is a great habit to avoid any inconvenience.

Author's Bio: 

Agha works with Arts institutions he has years of experience in writing art and typography, He writes blogs for his students in separate time, He lives in Dubai with his family.