Looking to host an outdoor event anytime soon? Whether it’s a simple family dinner or a full blown musical concert, you will need to figure out how to keep your event safe and secure for everyone. So that you can enjoy the event instead of being bothered by external factors.

A great deal of planning needs to be in place if you are going to host almost any type of event. Unless you are prepared to deal with things that would take you out of the event. Which for me is a deal breaker.

Only with thorough preparation can you be prepared for accidents and prevent worse in an emergency. Fortunately, today's technical possibilities, especially in the field of ticketing, can provide welcome assistance and provide a better overview in an emergency.

1. Security begins before the event

Even before the first guest enters your location, you can do a lot for the security of your event using a modern pre-sale or registration process. While this is not equally relevant for all events, it can be of interest to have good control over the guest list, especially with politically or economically current and sometimes controversial topics. For example, unauthorized persons can be excluded from the event at an early stage without having to fear long discussions or unpleasant situations at the event.

Preparing security measures means planning where and how you are going to use security devices such as where you would store gondola fixtures and other apparatus. You need to plan this way ahead of time to ensure maximum event safety

2. Always keep an overview

In addition to best practices, there are often tough regulations in the area of ​​security, which you as an organizer are subject to. In particular, fire regulations, e.g. the maximum number of people in a certain room. On the one hand, an electronic solution simplifies the overview of contingents in advance of your event, which in turn allows you to control your preparatory activities or to schedule the rooms for different activities according to the visitor's interest.

On the other hand, you can always have an overview of the effective admission numbers in real time, for example in the case of free events that are somewhat overbooked due to expected no-shows. This way you can decide early enough when a room has to be closed or places can still be made available spontaneously for undecided visitors.

3. Don't let a guest down

Despite all the precautions, the much sought-after 100% security never exists. If something goes wrong, it is advantageous for you as the organizer to have a reliable overview of your visitors and their personal details.

For example, if we need to evacuate, this will help you to assess whether there are any guests in the building. In the event of a possible crime during the event, it can be useful to know who was present and how to get in touch with any visitors or witnesses involved in cooperation with the responsible authorities.

4. Paperless Ticket

If you distribute your tickets via a modern pre-sale system or box office system, you not only benefit from the obvious advantages, but you also make your event a whole lot safer!


The more you are prepared of making your event safer and secure, the more your guest will enjoy the event. So put the best effort in doing so if you are looking to enjoy the event instead of being anxious all the time.

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