Online Transcription Services: Ensure Security and Confidentiality of Legal Documents

In the case of online transcription services, the legal records are transferred via the internet. So they should be made secure against unauthorized access. Most of the legal and law firms therefore rely on online transcription services provided by reputable transcription firms that ensure total security and confidentiality of legal documents. In legal transcription service, audio files are transferred via File Transfer Protocol (FTP). Providers also make use of 128-bit /256-bit encryption technology to facilitate secure transcription services. This clearly states that the client’s legal documents are safe and secure and cannot be accessed, altered or deleted without proper authorization. To guarantee security and confidentiality of legal documents, a reliable online transcription company would have a team of professionals including transcription experts, editors, quality controllers and proofreaders. With sophisticated tools and technologies, they provide transcription services for your briefs, legal pleadings, motions, testimonies, general correspondence, proceedings at meetings/conferences; wire tap, depositions, court tapes, legal examinations, telephone conversations, notes, reports, court proceedings, preliminary hearings,memoranda and interviews with outstanding accuracy. Once the transcription process is complete, the transcripts undergo multi-level checks by editors and proofreaders to ensure accuracy. Finally, the transcribed files are returned via email in the format of your choice. Reliable Security Measures for Safeguarding Legal Data Established online transcription companies implement several safety measures to ensure that the legal records they handle are secure.

• Personnel are screened--Staff are not allowed to bring in floppies/electronic devices including laptops, PDA, or written documents
• Computers are password protected
• Files are backed up on monthly basis
• Security software is regularly updated
• Firewalls and antivirus software on all computers are updated on a regular basis
• Periodic technical evaluations are performed ensuring all systems meet specified security requirements
• The entire workforce is trained to maintain privacy, confidentiality and security
• All external drives including floppy disk drives and USB ports are disabled to prevent illegal copying of documents
• Entire workforce is trained on privacy, security,and confidentiality

Dictation modes used are also secure. Dictation can be done in two ways. You can use a digital recorder to dictate your files. These are then downloaded to a local computer connected to the Internet. The files are then sent via the web to a secure server for download by the service provider. Another option is to dictate via telephone to a secure server. You can also send your audio files on CD, mini cassettes, cassettes, European microcassettes, VHS, MiniDisc or DVD. In order to meet all documentation requirements of legal professionals, several established online transcription companies offer confidential and secure legal transcription services catering to law firms, legal professionals, courts and legal companies all around the world. If you are planning to outsource the legal transcription work of your practice, make sure to locate a reliable and experienced legal transcription service provider.