Handling official documentations a few years back was done on physical paper and it used to be stored in heavy files and ledgers piled up on the tables of every clerk and officials. Ledgers and files are being replaced with electronic documents that can be created and manipulated using computers. These files acquire no physical space but exist on virtual space. Gradually many programs to simplify the ways of managing files were introduced by Microsoft, Apple, Adobe, etc.

PDF files were introduced by Adobe as the improved way of passing on the information in a more presentable manner. This fact has led to the raising popularity of PDF creator. It is not easy to deny the necessity of having PDF creator on your computer since PDF files are preferred over word documents when it comes to presenting the files in a formal manner. Students prefer to submit their assignments in Portable Document Format to avoid tampering and cloning by their peers.

There are many advantages of using PDF files it will be worth discussing the reasons for using them, in the current context. Following are the reasons that help to establish supremacy of PDF files over the Word documents-

  • PDF files are attractive to look, and cannot be edited or tampered without carrying out so special measures, which makes them quite useful for protecting the originality of content.
  • As the name Portable Document Format suggests, these can easily be transmitted over the internet because when you convert a document to PDF, its size is reduced.
  • Word documents can be prone to virus or malware attack while PDF files are considered to be quite immune to computer viruses.
  • The author of PDF document can password protects his PDF file that restricts unauthorized access like reading or printing. Furthermore, the author can also allow certain users to edit the PDF file. Hence levels of authorization can be set while creating PDF Files.
  • It has been established that PDF files can be read conveniently on major operating systems, including the mobile platforms. However, having an appropriate software to read PDF files is essential.
  • PDF files are much in vogue and you feel a need to install PDF creator to keep in pace with the changing times.

    • Hence it is quite essential these days for ones who work on documentation in an office environment to use PDF Creator. Moreover PDF files and e documents as a whole help saving paper.

    Author's Bio: 

    Gracy Brett is the developer & publisher of powerful document conversion products like pdf to word converter to edit pdf files, using which one can also convert word to pdf. She is the frequent writer of supportive trade articles.