Preparing for an interview? Do your fingers get cold while thinking of the meeting room? No need to worry.

There are various ways of preparing for an interview, but writing your own recommendation letter stating the best reasons for your candidature on the job is a challenge. In this article, you will be given the fine points on how to draft the best on-point-target letter that can act as the perfect foil to the one sent by a recommender.

First understand the purpose of the letter. The sentences can convey your maturity, expertise and judgment ability, the potential you have, to contribute to the company and to the person reading the letter. Hence, highlight your best quality points in the most positive manner.

Challenges Of Employer/Senior Drafting The Recommendation Letter

The best part is you are writing your own letter. Imagine how cumbersome it would be, if you have to explain the other skills/experience to your previous employer and he/she has to draft the letter for you. If the employer is time-strapped, the duration taken to get the letter can be long. Once the letter is drafted and signed, you cannot make changes and would have to rearrange words in the interview for the information.

If you are asked to write recommendation letter on your own, and the boss says he/she will sign it, then do not lose the opportunity. This article will, anyway, give you the best points for the same.

Case Study

You: Mr John, As you know that my internship period is getting over this week, and I have already applied for a job at .................... I have successfully completed their telephonic interview. But as a background check, they want a recommendation from the office. Since you are my team leader, I would be grateful, if you can kindly give me one.

John: Dear..............., I would love to. But see the large work pending? I am at a loss for the right words. Why don’t you do me a favour? Write one yourself and then give it to me. I will read, tweak and then sign it. Does that not sound great?

It is very uncomfortable to draft your recommendation letter and you might face a writer’s block. It might feel a little odd as you have to Tom-Tom about your achievements and that means writing in the first person.

The advantage here is, since you are the one who should take control of your life, no person in the globe can understand your work skills, accomplishments better than yourself.

Agreed, everyone has a writer’s block when it comes to writing about themselves. But when the obstacles and chains are broken, and the words begin to flow, you pause; write and then you pause once again.

Any idea about having the best recommendation letter and the worse one? No, here are the points.

Body Of The Letter

1. Relationship With The Recommender

Since you are writing the letter on behalf of the recommender for you, make the start by giving the purpose and how the concerned person knows you. The relationship part is mandatory as the reader will then sum up his/her expectation of whether the letter should be taken into consideration or not.

After the professional greeting, one can start a conversation with “It is my utmost pleasure to introduce/recommend (your name in the form or Mr or Ms) for the job description of----------------in your .............. I personally know (your name) for ...............years since ___he/she___ was my junior from the time............... I enjoyed working with......... and he/she proved to be a valuable asset to my team.

2. Points

The letter should be drafted in a way that your skills, education, knowledge co-ordinates with the job description. Delve deep into your SELF, take time, and find the particular words of knowledge that can be included. You will be surprised at the confidence you get about knowing your inner strengths.

An outline has to be first prepared listing your abilities, strengths and skills. Then make a list of points you can inform the reader and how it is linked with the other company’s values/purpose. The tone should be formal and if you know the name of the person to whom the letter should be sent to, address them professionally as Mr/Ms.

3. Language

There should never be a sentence which beats around the bush. Each word should specify the purpose of the letter. It is better to focus right on the business part highlighting the accomplishments, rewards in other terms. The language should be first person and usage of powerful verbs is recommended.

There are some who can speak English, but when it comes to putting down words, they fumble. If you are one of those, then there are thousands of tutors on the internet who can help you in your –quest-for-excellence in mastering English. This can be done with the help of experienced English tutors. There are several genuine and reputed platforms like preply, udemy etc. where you can get some of the best tutors in the world.

4. Evidence

Every claim should be substantiated with credible evidence and the documents attached (if they are to be sent or you have to keep them ready during the interview). An example might hit the head-on-the-nail.

You could have received the maximum number of customer compliments in the customer care section. Also include the specific skill which made you worthy of the compliment as that can make the sentence compelling. Never make the mistake of including the same skill again. List weaknesses (if needed) not concerned with the job. Never forget to include the point, but do you have document or an award that can act as a proof?

Some of the words you can include are meeting the deadline, taking the initiative, ability to handle pressure, self-motivated individual etc. Never add bullet points to your strengths

The information shared in the letter should not be synonymous with your resume. Kindly note the recommendation letter is merely an opportunity to best market your candidature by giving assets which was till then unknown.

5. Editing

After completion, consult with a friend or family elder to determine if any of your strengths are overlooked. Have the job description ready so that comparisons can be done.
Keep two copies and hand them one copy. Be open to their criticism, editing, suggestions and tweaks. The result, overall, is in your hands. The last, check for grammatical and punctuation errors. The tone should be the same from the first sentence to the last.

6. Sample Letters

If your brother or sister has already had lots of jobs, they would have had recommendation letters from their previous employers. They may be from a different industry, but you can get an overall idea of the points, words and tone used. Compare with your own. In case of any missing information, include or delete the extra lines.

If you are unable to get what you desired, the next best option will be the internet. Type in the keywords like “personal recommendation letter/ own recommendation letter” and you might get options. Then type “recommendation letter”, pick the best one and turn the words accordingly.

7. Closing Letter

The last part, never forget to put your recommender’s name on the letter and not forget his/her signature. Point out in the last line as to how you can make an outstanding contribution to the staff in two sentences.

Also double-check the last part and the subject line in the email before sending the letter to the concerned person.

Author's Bio: 

Success Coach, Business Development Consultant, Strategist,Blogger, Traveller, Motivational Writer & Speaker