A high percentage of business identities record all telephone conversations for inbound and outgoing calls made to and from their premises and there are lots of good reasons for so doing. Well, there are also some fairly weighty pieces of legislation that dictate the legality of recording phone calls and are especially tailored to protect both businesses and consumers, which makes them a vital consideration. It is actually worth examining the major reasons for the popularity of call recording systems and the proper practices required to make sure that no breach of the law occurs.

I would say that the most obvious benefit of recording phone calls is that it makes it far easier to go back over and retrieve pieces of pertinent information at a later date, especially if a member of staff did not have the time to note down anything very important during the phone call. This is particularly useful if the information being discussed is private and making sure that all the phone details are correct later is paramount to avoid embarrassment - or worse - for the business. Staff members generally use recorded calls in order to verify details in this manner, but recordings are just as significant in allowing businesses to confirm or deny agreements that are made over the phone. As such, a recorded phone call is valuable in ensuring that neither the customer nor the business is inaccurately represented in future correspondence if a disagreement or conflict about the facts ensues.

Another most important usage of call recording is for the enforcement and unification of customer service levels. Well, the behavior and effectiveness of staff who are actually in contact with customers through the phone is vital to the success of many businesses and recorded calls can assist to enhance the performance of individual staff members, or act as training exercises and examples as well in order to help new staff to understand the correct telephone practices which are put in place by company policy.

It is vital that any business implementing a call recording system must make all callers aware that their call may be recorded, even if they have a recording system set up that only records a set percentage of phone calls on a random basis. Yes, it is also vital to let phone users know that they are not obliged to reveal their identities in any calls made to services that do not require any payment other than by the cost of the call itself. Anonymity for phone callers is, in most of the cases, an important part of building trust between a business and its customers.

Author's Bio: 

With years of experience, Mensink Reed help people collect information on voice logger, CRM and CTI related solutions. The author also writes on VoIP recording appliance, voice recording system and screen capture software including IT services. For more info visit Call recording and SIP Recording.