How Database Management Important in Recruitment Companies

Data is fact, number, or text processed by a computer and a conglomeration of such information is known as database. Fundamentally database management is a systematic organisation of a data. An up to date database plays a vital role in the recruitment process. Recruitment companies organise data with relevance to the aspects of reality, such as the skills, competencies and qualification of the candidate. These all information supports the company to find the suitable candidate as and when required. Every organisation keeps record of CVs archived in their database. There is ample number of CVs stored in the database of the recruitment companies. Sometime there are more than one CVs stored for the same worker, and there may be a CV with the outdated contact details. Obviously there is duplication and out date information available in the database.

The term database management implies, that the information is managed to meet the level of quality in terms of accuracy, availability, resilience, and usability. To assert the up to date information and avoid duplication, majority of the recruitment companies uphold their database with certain functions, which are as follows:

Creating Database with Executive Search
Updating Database Daily or Periodically
Cleansing or scrubbing Database
Mining Database
Mass Mailing
Essentially performing all the aforementioned assignments on either everyday or periodic basis involves lots of research work, time and money. Database Management is a continuous process; it is a cycle of updating, cleansing and mining database at intervals. Database management is never ending process hence companies often outsource these tasks to recruitment process outsourcing (RPO) companies. By outsourcing this activity company can save money and time as the process is outsourced overseas.

Recruitment Process Outsourcing companies hire team of experts to handle this job. They hire individuals who are experts in the industry. These professionals dedicatedly work on the client requirement to create a customised database for them at a lesser cost. They utilise different search tools and methodologies to develop the database as per the requirement. Accordingly reports are prepared to present to the organisation. If the clients are happy with the search, they give approval, and the company create a database with those candidates' CVs. Once the database is created, they update it intermittently to maintain the usability and resilience.

An exceptional RPO company provides continuous support and guidance to the client organisation in their database management. As the database management is a never ending process, the outsourcing company also provide database as and when required by the client.