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Communicating in Stressful Situation
By
Sylvia Henderson |
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Deadlines. Commitments. Obligations. Time constraints. Terrorists. Business and personal goals. Wait a minute! Did I say terrorists?
What were your sources of stress on September 10, 2001? How well did you communicate with your colleagues, staff, managers, supervisors, family and friends? How have your answers to these questions changed since September 11, 2001?
Using skills that enable you to communicate effectively at home and in business is an ongoing, life-long endeavor. When you are stressed you are less inclined to use skills that may not come naturally to you and are more inclined to mis-communicate – or not communicate at all – with those who need your communications the most. Regularly practice good communication skills to make them an integral part of your behavior. You can call upon those skills “naturally” when you most need them.
Some of us thrive on short-term stress. Our adrenaline levels increase and we become more productive. Others of us “stress-out” and feel tense, fear, pressure, anxiety or other stressful feelings. Over the long term however, even the most stress-hungry person can feel fatigue, exhaustion, depression, burn-out, or breakdown when experiencing long periods of stress in uncertain times. We usually have to communicate with other people when we least feel like doing so.
Here are some suggestions for how to communicate in stressful situations.
- Gain control of your voice. People can hear panic, concern, uncertainty, and fear in your voice when your words say otherwise. Make an extra effort to keep your voice calm by closing your eyes and taking a couple of deep breaths before you speak. Telling people to calm themselves when your own voice communicates “be afraid” exacerbates the situation.
- Keep your body in check. Try not to pace back and forth as pacing communicates nervousness. Avoid clutching objects because clutching indicates fear. Nervous tics become more pronounced when you are under stress. They are difficult, if impossible, to control but some people can control tics when they focus on trying to do so. Remember that your body language reveals more about your stressful feelings than the words you speak.
- Plan ahead. If you are not usually a contingency planner, become one. Talk with your colleagues, staff, and management to document a plan for contending with emergencies. Plans do not have to be elaborate. The two key points are to talk with others and to document the plan. The third point is to communicate the plan to everyone who may be involved in the emergency. Do the same with your family … talk about emergencies, document your plans, and make sure everyone knows about them.
- Have back-up. Talk to others in your business to determine who can back you up in an emergency. Likewise, for whom can you act as a back-up resource if needed? Communicate where copies of key business files and documents are stored. Explain decisions that are made so that collective and historical knowledge is spread to others. Have alternative means for being reached and for communicating to others who need to hear from you.
The best way to communicate effectively in stressful situations is to continually use effective communication skills in your daily life. When the skills are second nature to you, you can handle any situation more effectively…stressful or otherwise.
Author's Bio
Sylvia Henderson has over 20 years’ experience as a corporate trainer for IBM and America Online. She is the founder and CEO of Springboard Training—“Your springboard to personal and professional development!”—where she trains, speaks and consults with businesses and associations and is a published author. Her topics include communication and presentation skills, time and priority management, and success and work-life balance issues. These topics are developed into sales, customer service, and leadership seminars and speaking programs. She uses motorcycle analogies as relevant metaphors for her topics, combining her love of riding with her passion for adult development.
Sylvia is an Adjunct Faculty member at Prince George’s College and her professional affiliations include the American Society of Association Executives (ASAE), the American Society of Training and Development (ASTD), Toastmasters International, and National Speaker’s Association-Washington, DC. She is also a certified Instructor of Trainers for the Girl Scouts of the USA. She volunteers as a Girl Scout trainer and participates annually in the Avon Breast Cancer 3-Day/DC walks.
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